Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply & install fire extinguishers 2017-10-25 12:00 SK11800149
Tenders are invited to provide Code 14 Drivers Training 2017-10-27 11:00 CSQ10171153
Supply: Valve 2017-10-25 14:00 GE11800590
Supply, deliver and install 42 INCH UV INK TUBE for HP5500 DESIGNJET(AO) PLOTTER 2017-10-27 11:00 CSQ10171147
Supply: Valve 2017-10-25 14:00 GE11800589
Provide monthly Media Monitoring Services for a period of 12 months 2017-10-27 11:00 CSQ10171152
Supply: 5 off 1730 x 1600 x 10mm bennox plates 2017-10-26 14:00 GE11800583
Supply and Delivery of Type 2 - PRE - CAST SUPPORT KERB 2017-10-27 11:00 GQ10171614
Supply and Delivery of Type 1 - PRE - CAST SUPPORT KERB 2017-10-27 11:00 GQ10171614
Supply and Delivery of PRE -CAST CANTILEVER BEAM 2017-10-27 11:00 GQ10171614
Mowing of Halls Recreation ans Parks, Area 3.5. 2017-10-27 14:00 SN11800372
Supply and Delivery of PRE -CAST FRAME BEAMS 2017-10-27 11:00 GQ10171614
Horticultural Maintenance Mowing at Manenberg Community Centre, Manenberg Bathhouse, The Downs Community Centre, Druiwevlei Comm & Sherwood Park Multi Purpose Centre. 2017-10-27 14:00 SN11800371
Request for proposals for sourcing of funding 2017-11-06 11:00 SCM 01/10/2017
Supply and deliver Electrical Cable - STRAL 25m2 x 3c + 54,6 N XLPE,insulated 600/1000v insulated NEUTRAL 2017-10-26 11:00 GQ10171613
Tenders are invited to service and maintain a Toc Analyser 2017-10-27 11:00 CSQ10171146
Horticultural Maintenance for Clarke Estate 2017-10-30 09:00 SN11800366
Tenders are invited to provide a five day Air Quality Management Training 2017-10-30 11:00 CSQ10171148
Erf clearing and removal of illegal dumping and nuisance on overgrown properties, within City of Cape Town - (Cape Town - AREA 1) 2017-10-30 12:00 SC11800023
Supply and Delivery of Panel Build Material 2017-10-30 11:00 GQ10171611

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.