Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on

Title Closing Date Tender No.
Chairs Recliner x 30 Units 2018-07-27 11:00 ZNQ 28- 2018/ 19
Supply and configure a next generation firewall including advanced threat protection solution for two NRF sites and a five year maintenance and licensing service for related hardware and software requirements. 2018-08-18 11:00 NRF/ CORP- RISA ICT/ 003/ 2018
Security Warehousing and Distribution 2018-08-20 11:00 IEC/ LG- 05/ 2018
Cabinets; Cupboards; Lockers - 6 Tiers; Lockers - Single; Shelving; 2018-07-27 11:00 ZNQ 24- 2018/ 19
Engcobo Magistrate office : Condition base maintenance 2018-08-10 11:00 MTH 35/ 2018
Fryer; Toaster; Bain Marie table top; Vegetable Prep. Machine; Trolley - Dish clearing; Trolley - Tea 2018-07-27 11:00 ZNQ 26- 2018/ 19
The appointment of a service provider to assist GGDA with its 6th term of governance 5 year strategy 2019-2024. 2018-08-24 11:00 GGDA/ 06/ 2018- 19/ CORPORATE STRA
The appointment of an external service provider to undertake evaluation of GGDA programmes. 2018-08-24 11:00 Gauteng: Gauteng Growth and Development Agency
Department of Health: Empangeni: Hiring of office accommodation. 2018-08-17 11:00 ZNT 7850 W
Department of Agriculture and Rural Development: Mtubatuba: Hiring of office accommodation 2018-08-17 11:00 ZNT 7852 W
The Financial Intelligence Centre requires proposals from service providers that will provide a Syspro support and upgrade. 2018-08-10 11:00 FIC/ RFB/ SYSPRO/ 0003/ 1/ 2018/ 19
Department of Education: Empangeni: Hiring of office accommodation. 2018-08-17 11:00 ZNT 7853 W
The services of a suitably qualified company to provide ICT systems and support services including an MIS, accounting system, SCM system, payroll and leave system, call centre function, disaster recovery and other related solutions. 2018-08-17 11:00 FAS/ ET/ EXE/ ICTSYSTEMS/ CON1002
Fridges Bar,; Fridges 314L; Freezer Chest 2018-07-27 11:00 ZNQ 27- 2018/ 19
Terms of Reference for the appointment of an accredited service provider for the implementation of Learnerships and Skills Programme for the ETDP SETA. 2018-08-14 11:00 SCMU: 08 - 2018/ 19
Microwaves; Kettles; Hydroboils; Water dispensers 2018-07-27 11:00 ZNQ 25- 2018/ 19
Department of Agriculture and Rural Development: Mbonambi: Hiring of office accommodation. 2018-08-17 11:00 ZNT 7844 W
The South African National Roads Agency SOC Limited (SANRAL) invites tenders from qualified Bidder/s to enter into an agreement for the provision of SAP digital transformation, and end-to-end solution and support services. Only Bidders who are BBBEE compliant and are between level 1,2,3 and 4 are eligible subject to a minimum of 30 % of the contract value to be subcontracted to EME’s or QSE’s with a level 2 or higher BBBEE compliance. 2018-08-15 14:00 NRA 58000/ 2018/ SAP
Department of Community Safety and Liaison: Mkuze: Hiring of office accommodation 2018-08-17 11:00 ZNT 7856 W
The NEF herewith invites potential service providers to submit proposals for the provision of RFP: NEF 03/2018: Payroll and Automated Leave Services for the NEF 2018-08-03 14:00 RFP: NEF 03/ 2018


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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