Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on

Title Closing Date Tender No.
Supply: Euromag Battery Pack Model 6X230V including installation and commisioning 2018-02-23 11:00 GH1180410A
Supply 410 charts and Red pens for Kent PX105M0302 Electronic chart recorder. 2018-02-26 11:00 GH11800426
Investigation from the fraud hotline reports 2018-02-23 12:00 RFQ/OCM/2017-18/302
Supply and deliver Ultrasonic for Airport 5 pump station 2018-02-27 11:00 GH11800427
Supply 20 x 5l cans of diesel top up oil typical characteristics 2018-02-22 16:00 GC11800504
Supply: Electric bicycle 2018-03-02 14:00 WE11803193
Maintenance, inspection, services and repairs of overhead cranes at Groovlei Power Station. 2018-03-21 10:00 MPGXC005056
Provision of a 24Hour Private Security Services at Head Office (Agricentre Building) for a period of two (2) Years. 2018-03-23 11:00 13 READ 34/2017
Supply: Portable spotlight 2018-02-22 12:00 GD11800751
Supply: Plumbing, hardware & cleaning supplies 2018-02-22 15:00 GB11800665
Provision for Contract Management Training for 20 Officials 2018-02-22 12:00 Lim473/contractmanagement/17/18/33
Provision for Legislative Compliance Workshop for 20 Officials 2018-02-22 12:00 Lim473/legislative compliance/17/18/32
Supply Siemens Transmitter And Manifold 2018-02-22 14:00 GE11801121
Supply: Electrical components 2018-02-23 11:00 GH11800423
Supply: Electrical components 2018-02-26 11:00 GH11800425
Supply: Clamp on meter & insulation tester 2018-02-22 12:00 GD11800753
Establishment and maintenance of fraud hotline for BCMM for a period of one year 2018-02-23 12:00 RFQ/OCM/2017-18/301
Supply and Delivery of Probes 2018-02-22 11:00 GH1180394A
Expression of Interest From Suitably Qualified Service Providers to Undertake an Information and Communication Technology (ICT) General and Application Control Audit 2018-02-22 12:00 162/2017
Appointment of service provider to provide services to design, construct, supply, deliver and install a bronze life size statue of Dr Rubusana. 2018-03-06 12:00 RE-ADVERT: 3140


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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