3 Basic Tips to Remember When Responding to a Tender | Page 4 | SA-Tenders.co.za
Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Appointment of a service provider to develop a land use management system (LUMS) for the entire Kgatelopele Local Municipality Area (wall-to-wall) for a period of ten (10) months 2018-06-01 11:00 5/ 2/ 2/ 1 NC RDLR- 0002(2018/ 2019)
Supply of new estuary vessels and trailers for SAEON. 2018-06-18 11:00 NRF/ SAEON/ ESTVESSEL/ 2018
The Supply and Delivery of Dry Rations, Juices Dried Fruit & Veg, Canned Fruit & Veg, Canned meat etc to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 007- 2018
Iziko Museums of South Africa invites suitably experienced applicants are invited to submit a tender proposal to lease the Jonkerhuis Restaurant, located in the heritage core of the Groot Constantia Wine Estate, for a period of five years. 2018-06-18 11:00 Adv/ Jonkershuis/ 05/ 2018
Appointment of a Consultant for Social Facilitation for Relocation of Marapong Hostel Residents to Altoostyd(Relocation and Post – Relocation) 2018-06-11 11:00 HDA/ LIM/ 2018/ 003
The Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (West Coast area). 2018-10-11 11:00 SPSC- B- 006- 2018
Expression of interest (EOI) to participate in future tender for general repairs and maintenance to include supply, install, inspect, repair and/or replace any electrical work, building hardware, mechanical equipment service, plumbing hardware service, audio visual equipment in museum, gas combustion installation or flame burner service, facility maintenance and or/general services 2018-06-19 11:00 FP03/ 18/ CG
Appointment of a service provider at the Independent Communication Authority of South Africa for the supply nine (09) USB based real time Spectrum Analysers -6 GHZ, 40 MHZ Bandwidth on a 80/20 PPPFA 2000:Preferential Procurement Regulation, 2017. 2018-06-19 11:00 ICASA 33/ 2017
Provision of Facilities Management 2018-06-19 11:00 EWSETA007/ 2018
Appointment of a Panel of Travel Management Companies (TMCs) (appointment of three service providers) for a period of three (3) years. 2018-06-01 11:00 HSRC/ 05/ 2018/ 19
Provision of Cleaning Services 2018-06-19 11:00 EWSETA006/ 2018
Provision of Security Services 2018-06-19 11:00 EWSETA004/ 2018
Terms of Reference to Appoint a Qualified and Experienced Service Provider to Render Business Continuity Services 2018-06-11 11:00 SCMU: 01- 2018/ 19
Invitation for an open tender for the supply of telephone management system and maintenance of voice over internet protocol (VoIP) at ASP AIDC’s multiple sites 2018-06-20 11:00 AIDC _T02/ 2018
Supply Safety Boots, Navy Long Socks, Patroller Jackets and two Piece Rain Suites. 2018-05-28 11:00 05/ 18- 19
Terms of Reference for ETDP SETA’S Information and Records Management Solution 2018-06-11 11:00 SCMU: 01 - 2018/ 19
Supply of laundry bags to all hospitals/institutions under the control of the Department of Health, Western Cape Government for a five (5) year period. 2018-06-15 11:00 WCGHGC 0159/ 2018
Terms of Reference for ETDP SETA’s Information and Records Management Solution. 2018-06-11 11:00 SCMU: 02- 2018/ 19
Embroidery Of Hospital Patient Clothing. 2018-05-25 11:00 ZNQ0099/ 18/ 19
Appointment of a built environment consultant specialising in project and development management to oversee the implementation of social housing projects in three coastal provinces for a period of (3) three years. 2018-06-08 11:00 SHRA/ RFB/ PDF/ 01/ 201819


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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