Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Service provider to service air-conditioner at Sokhela clinic, the company must be CIDB 1ME or above x 01 unit: Kilometers = +/- 45.5km 2018-08-02 11:00 112/ 2018/ 2019NSI
Service provider to service portable autoclave, the company must be CIDB, 1EP and 1ME grade or above 2018-08-02 11:00 85/ 2018/ 2019NSI
Foreign Exchange Services 2018-08-10 11:00 IEC/ SS- 01/ 2018
Service provider to service air-conditioner, the company must be CIDB grade 1ME or above the kilometers from the clinics single trip is: Malenge Clinic x 03 (+/- 27km); Riverside clinic x 03 (+/- 18km). 2018-08-02 11:00 83/ 2018/ 2019NSI
Major service to Theatre, GOPD, Ward 6A & Casualty lights. 2018-07-27 11:00 ZNQ 32- 2018/ 19
Voting Stations Arrow signs. 2018-08-13 12:00 10383860
Major service to Laundry Equipment. 2018-07-27 11:00 E1458
Major Service to all kitchen Equipment. 2018-07-27 11:00 ZNQ 34- 2018/ 19
Table Marking Signs. 2018-08-13 11:30 10383847
Request For Proposals :Supplier of Sanitary and Plumbing Material for the Blue Water Bay Hotel Development 2018-08-13 12:00 CDC/ 237/ 18
Ballot Boxes 2018-08-13 11:15 10383846
Table and Chairs 2018-08-13 11:00 10383844
Provision of Office Accommodation: Rustenburg Local Office for a lease period of 5 years or more 2018-08-24 11:00 30/ 2018
Amendment for competition of design and completion of 2nd phase of We The People Park at the Constitution Hill Precint. 2018-08-30 11:00 CONHILL/ 06/ FAC/ 2018
Provision of Office Accommodation: Calvinia Satellite Office for a leased period of 5 years.(Leases ranging from seven to ten years will also be considered). 2018-08-24 11:00 26/ 2018
Amendment for competition of design and completion of 2nd phase of We The People park at the Constitution Hill Precint. 2018-08-30 11:00 CONHILL/ 06/ FAC/ 2018
Provision of Office Accommodation: Oudtshoorn Satellite Office for a lease period of 5 years or more. 2018-08-24 11:00 34/ 2018
Voting Compartments. 2018-08-13 11:45 10383857
Provision of Office Accommodation: Athlone Local Office for a leased period of 5 years.(Leases ranging from seven to ten years will also be considered) 2018-08-24 08:00 31/ 2018
Appointment of a service provider to supply and deliver front end loaders for the Struisbaai / Arniston FPSU project located in the Cape Agulhas Local Municipality within the Overberg District Municipality, Western Cape Province. 2018-08-10 11:00 SSC WC Q06 (2018/ 2019) DRDLR

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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