Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
SUPPLY AND DELIVER AUTOREFRACTOR KERATO TONOPHECOMETER 2017-09-04 11:00 18/ 08/ 2017
SUPPLY AND DELIVERY OF A COMPREHENSIVE CHRONIC HAEMODIALYSIS SERVICE FOR GEORGE HOSPITAL FOR A THREE (3) YEAR PERIOD 2017-09-15 11:00 WCGHCC015/ 2017
3 DRAWER DESK (A) DESK 1600X1600MM(B) DESK HEIGHT PEDESTAL (OAK) LOCKABLE 5 YEARS GUARANTE; DESK 1600/1800X900 WITH CONFERENCE END AND 4 DRAWER PEDESTAL. 2017-08-25 11:00 ZNQ 230/ 17/ 18
DRESSING TROLLEY 2017-08-30 11:00 ZNQ: 311 / 2017 / 18
Supply Toxicology Kits (250 kits) Supply Blood Alcohol Kits (350 kits) 2017-08-25 11:00 94/ 17- 18
TRAUMA STRETCHERS. 2017-08-25 11:00 ZNQ 396 OF 2017 / 18
Sound proof audiometry book with extractor fan 2017-08-28 11:00 ZNQ156/ 17/ 17
Establishment of a Panel of Service Providers for Supply and Delivery of Current Gauging Equipment for the Measurement of Velocity and Discharge in Open Channels by Using the Acoustic Doppler and Tracer Methods for a Period of 24 Months 2017-09-19 11:00 W11238
Emergency and Resuscitation trolley x 7. NB// Specification will be available in the document 2017-08-29 11:00 123/ 17/ 18 PCHC
Suction machine x 4 2017-08-29 11:00 121/ 17/ 18 PCHC
Supply and install industrial tumble dryer machine x 1 2017-08-29 11:00 120/ 17/ 18 PCHC
Service tumble dryer for Pholela CHC and three clinics x 4 Service washing machine for Pholela CHC and five clinics x 7 2017-08-29 11:00 124/ 17/ 18 PCHC
Electrocardiograph x 4 2017-08-29 11:00 122/ 17/ 18 PCHC
Supply and deliver Sphygmomanometer -Aneroid - QTY: 30 Units Supply and deliver Mobile Trolley - QTY: 24 Units 2017-09-01 11:00 ZNQ: 60/ 17- 18
Supply and deliver Portable Diagnostic Set Battery Operated 2017-09-01 11:00 ZNQ: 194/ 17- 18
Supply and deliver Electronic Haemoglobin Meter 2017-09-01 11:00 ZNQ: 367/ 17- 18
-40 vaccine fridge as per H.T.S. specification 2017-08-25 11:00 ZNQ 398 OF 2017 / 18
Supply and deliver vaccine refrigerator, freezer upright (see description for details) 2017-08-29 11:00 ZNQ126/ 2017/ 2018NSI
1.mobile examination light x13 2017-09-05 11:00 ZNQ 231/ 17- 18
Supply domestic fridge as per attached list 2017-09-03 11:00 ZNQ 444/ 17- 18

Pages

Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.