3 Basic Tips to Remember When Responding to a Tender | Page 3 | SA-Tenders.co.za
Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
The Supply and Delivery of Wet Rations, various dairy products to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 018- 2018
Request for Pr-Qualification Accreditation for the supply of Voice Solutions and related services for a period of two (2) years 2018-06-08 11:00 RFA 1746/ 2018
Supply and delivery of anesthetic requirements including regional anesthesia requirements to all hospitals/institutions under the control of the Department of Health, Western Cape Government for the remainder of the three year period, ending 30 November 2019. 2018-06-15 11:00 WCDOH39/ 1/ 2018
Provision for the Renewal of Licensing, Support and Maintenance of Micro Focus Testing Tools Testing Tools 2018-06-21 11:00 RFP 31/ 2018
The Supply and Delivery of Wet Rations, frozen vegetables to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 017- 2018
Terms of Reference for Gate and Online Ticketing, Revenue Collection and Entrance Management Kirstenbosch National Botanical Garden, Newlands, Cape Town 2018-06-18 11:00 SANBI: G296/ 2018
The Supply and Delivery of Wet Rations, fresh fruit and vegetables to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 016- 2018
Renewal, upgrade, implementation, maintenance and operationalization of McAfee Licenses with Associated Implementation Services for the Department of Social Development for a period of 36 months. 2018-06-08 11:00 RFB 1747/ 2018
The Supply and Delivery of Wet Rations, various meat (fresh and frozen) to the Department of Defence (Cape Metropole Area). 2018-11-08 11:00 SPSC- B- 014- 2018
Bloemfontein Bloemspruit Air Force Base: Repairs & Renovations to Building 70,104,105,107 and 318 2018-06-12 11:00 BL18/ 006
The Supply and Delivery of Dry Rations, Baking goods, Essence, Pudding, Jelly and Sugar to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 010- 2018
Motheo District: 24 Months Maintenance of Hot Water Generating Installations in the State Building 2018-06-12 11:00 BL18/ 008
The Supply and Delivery of Dry Rations, Soups, Spreads and Preserves to the Department of Defence (West Coast area). 2018-10-25 11:00 SPSC- B- 009- 2018
Provision of Hazardous Waste Management(Collection and Disposal) for Lepelle Northern Water 2018-06-18 11:00 LNW 13/ 17/ 18
Supply a Connectivity Solution for the Department of Home Affairs for a period of 36 months. 2018-06-08 11:00 RFB 1741/ 2018
Supply ,delivery,installation,commission and testing of a new HVAC 2018-06-08 11:00 DID 04/ 04/ 2018
The Supply and Delivery of Dry Rations, Pasta, Rusks and Biscuits and Porridges and Cereals to the Department of Defence (West Coast area). 2018-11-25 11:00 SPSC- B- 008- 2018
Supply, installation and maintenance of free standing hot and cold water dispensers and supply and delivery of bottled water to certain SARS offices, nationwide for a period of 36 months 2018-06-18 11:00 RFP 23/ 2018
Panel of Professional Valuers to provide the Housing Development Agency with the required capacity on an as and when required basis for a thirty six (36) month period 2018-06-11 11:00 HDA/ JHB/ 2018/ 002
Appointment of a Service Provider for the revision of the HDA Business Case and Orgnisational Design 2018-06-11 11:00 HDA/ JHB/ 2018/ 001

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.