3 Basic Tips to Remember When Responding to a Tender | Page 2 | SA-Tenders.co.za
Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply: Medical supplies 2018-05-25 15:00 GF11800890
Minor upgrade to the buildings at Somerset West. 2018-05-30 09:00 SP11800168
Tickets Sales for Thulamela Municipality Annual Show (2018/2019 Financial Year) 2018-06-08 11:00 01/2018/2019
Supply Medical supplies 2018-05-25 15:00 GF11800891
General building maintenance Kraaifontein. 2018-05-31 09:00 SP11800174
Supply: Printer consumable 2018-05-25 11:00 GM11800763
Electricity repairs at Kraaifontein depot. 2018-05-31 09:00 SP11800175
Supply, delivery and offloading of fuse link combination units suitable for surface mounting designed for use with the fuse sizes below, as and when required: three year period 2018-06-11 10:00 USD EE 04-2017/18
Supply: Medical supplies 2018-05-25 15:00 GF11800892
Supply Upright Bike and Treadmill. 2018-05-25 12:00 GG11801207
Plumstead Cemetery – Construction of Niche walls. 2018-05-30 09:00 SN11800693
Maitland Mausoleum –Upgrade Courtyard Construction. 2018-05-30 09:00 SN11800694
Bore Hole Pump Controller 2018-05-24 12:00 REQ05082
Supply Heavy duty vertical drill machine 40mm 3. 2018-05-28 12:00 GD11801232
Supply: Pressure kit 2018-05-28 12:00 GD11801233
Pump Repairs 2018-05-24 12:00 REQ04682
Supply Stanley lazy tong riveter (69-800sa) 2018-05-28 12:00 GD11801234
Supply and Delivery of Fire Fighting Vehicles. 2018-06-01 12:00 12/2018
Hardware Supplies 2018-05-24 12:00 REQ05046
Beautification of Morebeng Town. 2018-06-04 11:00 MLM/COMM/06/2017/18

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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