Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Appointment of a capable service provider to manage gym / wellness centre for the Department of Sport & Recreation South Africa for a period of three years 2018-08-24 08:00 SRSA001/ 2018- 19
Servicing of Genset -{960&240- Hour Service and Annual Electrical Service} at Psychiatric,Pabx And Odtc Genset Plant as per Specification 2018-08-06 11:00 ZNQ 403/ 18- 19
Repairs to UPS Complete. 2018-07-27 11:00 ZNQ 42- 2018/ 19
Major Service to Intaka Generator. 2018-07-27 11:00 ZNQ 36- 2018/ 19
Major service to Fire Fighting Equipment. 2018-08-27 11:00 ZNQ 38- 2018/ 19
Empty, De - Sludge and Clean Out Sewer Sump Tank X 2 2018-07-30 11:00 ZNQ 81/ 2018/ 19
Major Service to Fire Detection. 2018-07-27 11:00 ZNQ 37- 2018/ 19
Major Service to 3 Autoclaves. 2018-07-27 11:00 ZNQ 33- 2018/ 19
Appointment of a service provider to provide security services to the Department of Sport, Arts and Culture for a period of thirty six (36) months. 2018-08-10 11:00 NCDSAC- 002- 2018/ 19
Service provider to service air-conditioner at Qulashe clinic, the company must be CIDB 1ME or above x 01 unit: Kilometers = +/- 52km. 2018-08-02 11:00 110/ 2018/ 2019NSI
Once-off supply of bench-top digital Plankton Image Scanner for acquisition of high resolution images of liquid immersed zooplankton specimens to aid software-based species identification and enumeration 2018-08-20 16:00 NRF/ SAEON/ PLNKIMSCAN/ 2018
Supply and delivery of two new 6m to 6.5m Category C (15 nautical miles offshore) research semi-rigid vessels with trailers for SAEON (South African Environmental Observation Networks), in Port Elizabeth. 2018-08-20 16:00 NRF/ SAEON/ SMALLVESSELS/ 2018
Service provider to repair Ahuja Ssb-45m Pa System x 01 unit 2018-08-02 11:00 108/ 2018/ 2019NSI
Provision of security services 2018-08-20 12:00 MTK 10/ 2018
Service provider to replace miranti door with a double alluminium door for paeds entrance service provider must be CIDB grade 1GB x 01 unit. 2018-08-02 11:00 163/ 2017/ 2018NSI
Service provider to service air-conditioner at Sphamandla clinic, the company must be CIDB 1ME or above x 01 unit kilometers = +/- 18km 2018-08-02 11:00 115/ 2018/ 2019NSI
Demarcation Tape 2018-08-13 12:15 10383891
Service provider to service borehole pump, the kilometers from St. Apollinaris Hospital to the clinics (single trip to) is Malenge Clinic x 01 (+/- 27km); Riverside clinic x 01 (+/- 18km); Qulashe clinic x 01 (+/- 52km) 2018-08-02 11:00 81/ 2018/ 2019NSI
Service provider to service air-conditioners at gateway clinic, the company must be CIDB 1ME or above x 8 units. 2018-08-02 11:00 114/ 2018/ 2019NSI
Finger Print Pads “micro porous” 2018-08-13 12:45 10383914

Pages

Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.