Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet this need most closely and provide the best value for money. However, it's important to remember that price is only one factor. Remember:

  • Read all the documents relating to the tender.
  • Attend any briefing/information sessions that are offered and make sure you understand the scope of work.
  • If there are any uncertainties, have them clarified as early as possible.
  • If you have the chance, also research the Public or Private Sector Entity's history, background, operations and any details about previous tenders.
  • Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it's important that you address them clearly and concisely. Make sure you also provide supporting evidence if available, such as profit figures and other key performance indicators from similar projects you have worked on.

Be careful about going too far, though. Providing too much information could overwhelm your potential client and turn them off altogether.

This is your chance to show that you are experienced, reliable, and confident that you can deliver on what's required. It's also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you hand in your tender:

  • Review it to make sure it's complete and doesn't contain errors.
  • Make sure someone other than the original responder proof reads the entire document at least once, since it's harder to spot mistakes when you're too close to a project.
  • Check that it meets the required format and style.

Many organisations, such as government agencies, can be very stringent with their deadlines, so it's also important that you hand your tender response to the right person, at the right location, before the specified closing time and date.

Putting together a great tender can take a lot of effort, but the payoff can be enormous if you win. It's always good strategy to put as much care and attention into your tenders as you would any other area of the business.

If your tenders are as good as they can be, odds are you'll win the business. Learn how to make sure you're prepared to handle the increased workload.

To learn more about this and many other tender conditions please attend one of our How-to-Tender workshops. Tender Workshop dates are published on our website at www.how2tender.com. For more information on the tender courses please email Werner at werner@how2tender.com.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd. which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Tenders are invited for Water Quality Testing in Humewood Beach as per specification available at SCM Acquisition Offices, Harrower Road, North End, PE 2019-08-01 11:00 CSQ07191683
Structural Maintenance, Corrosion Removal and Painting on 6 STS Cranes at the Port of Durban Container Terminal Pier 1 2019-08-13 10:00 iCLM HQ 322/TPT
Tenders are invited for Water Quality Testing in Kings Beach as per specification available at SCM Acquisition Offices, Harrower Road, North End, PE 2019-08-01 11:00 CSQ07191683
Mascot Virtual video clips 2019-07-29 12:00 09JUL19
Supply and deliver an extendable pole pruner for the purpose of tree maintenance within the cemetries throughout Port Elizabeth and Uitenhage area -HT133 STIHL pruner or approved equivalent. 2019-07-31 11:00 GQ07192189
Biometrics 2019-07-29 12:00 10JUL19
For the supply and delivery of black locomotive sand at Ermelo depot for a period of seven months 2019-08-06 10:00 ERACBZ-FDT-30587
Training Services: Renewable Energy Capacity Building Programme 2019-08-23 15:00 AUC/IED/C/060
Request for quotations for the supply, delivery and ofloading of food & beverages at various stores (Main Reef & Randburg stores) 2019-07-29 10:30 SJ0001/20
Provision of catering services as per approved Sharks Stadia supplier list for Transnet SOC Limited (Reg. No 1990/000900/30) operating as Transnet Port Terminals (hereinafter referred to as “TPT”) for Transnet Port Terminals Head Office on an as and when required basis for a period of twelve (12) months. 2019-07-29 10:00 iCLM HQ 346/TPT
Provision for the supply of Microsoft Windows Server 2016 standard edition licenses 2019-07-26 13:00 EWSETA/RFQ/28/2019
Provision of Event Management for Service Excellence Awards 2019-08-06 13:00 RFQ:24694
Delivering of Minimum Municipal Competency Levels Training (MFMP) for a period of one year for a maximum of 10 (ten) candidates 2019-08-08 12:00 NC065/T17/2019
ADVERTISED RFQ 06/07/19: Request for quotation for primary emergency care/first aid level 1 training for 80 employees NQF Level 2 (once off) 2019-07-26 12:00 ADVERTISED RFQ 06/07/19
Appointment of a service provider to offer training on enterpreneurship skills to graduates for period of 36 months 2019-08-09 11:00 NRF/SAASTA/03/2019-2020
Appointment of a service provider to offer training on life skills to graduates for a period of 36 months. 2019-08-09 11:00 NRF/SAASTA/02/2019-2020
Paving of internal streets at Maviljan Phase 5 2019-08-20 12:00 MIG/MP1755/RST/19/20
Paving of internal streets at Matsikitsane Phase 1B 2019-08-20 12:00 MIG/MP1682/RST/18/19
Paving of internal streets at Dwarsloop Phase 1B 2019-08-21 12:00 MIG/MP1680/RST/18/19
Paving of internal streets at Majembeni Village in Shatale Region Phase 7B 2019-08-21 12:00 MIG/MP/1711/18/18

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Tender Training

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

People often ask me how I know so much about tenders and the completing of tender documents. The answer is easy; training. I believe that we must always try to train as much as possible. The more training you will do the better you will get at responding to a tender. Gary Player, one of South Africa’s best golfers of all time, used to say: “The more I practice, the luckier I get.”

That is the whole point of training. The... Read More

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