Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply: 10/0 nylon 3/8 circle needle 6.4200 micron black monofilament non absorbable double arm premium spatula 30cm 2017-10-03 11:00 ZNQ No.2377/ 08/ 17
Arceole sf 6 hexafluorvre desoufre 30mls set for infusion & ophthalmic gas ref. SF6 2017-10-03 11:00 ZNQ No.2375/ 08/ 17
Chin tuck against resistance (CTAR) ball - inflatable rubber ball, 12cm diameter 2017-10-03 11:00 ZNQ No.2344/ 08/ 17
Suture 8/0 vicryl violet braided suture 3/8 circle spatula double needle 2017-10-03 11:00 ZNQ No.2374/ 08/ 17
Irrigation / aspiration cannulae(simcoe) 60mm /60mm (23ga) 0.3mm aspiration port 2017-10-03 11:00 ZNQ No.2376/ 08/ 17
Cystofix supra pubic catheter size 5fr 2017-10-03 11:00 ZNQ No.2372/ 08/ 17
A Nipple protector / shield made from odourless ultra fine silicone 2017-10-03 11:00 ZNQ No.2343/ 08/ 17
Syringe irrigation urethral 4oz bulb syringe sterile 60ml. 2017-10-03 11:00 ZNQ No.1993/ 07/ 17
Fetoscopes plastic (as per spec) 2017-10-03 11:00 ZNQ No.1961/ 07/ 17
Clear adhesive dressing sterile 55cm x 45cm. 2017-10-03 11:00 ZNQ No.1717/ 07/ 17
Baby bottle 0-3 months 160ml peristaltic nipple to encourange natural tongue movement and imitate natural sucking, wide based nipple to help baby open mouth widely , nipple must be be from ultra- soft silicone with double thickness- allows softness and elasticity matt surface nipple reduces stickiness and stops baby’s mouth slipping, nipple hole must be small, bottle must be BPA free and made of polypropylene 2017-10-03 11:00 ZNQ No.2107/ 07/ 17
Nicu premature pacifier (34-3 months) no flavour, it must provide a superb fit for new babies and babies over 34weeks gestation during their hospital stay, it must be designed to accommodate cpap tubing, mechanical ventilation or tube feeding the pacifier must not manufactured with BPA, DEHP or natural rubber latex , it must be able to be sterilized BPA free made of medical grade silicone and made as one piece construction 2017-10-03 11:00 ZNQ No.2108/ 07/ 17
sterilisation wrap 137cm x 137cm dual colour sterilization wrap, disposable non- woven polypropylene, altex free does not contain deph, two sheets C6 34. 78g/m2 thermally sealed on two opposite edges melting point of 150degree antistatic properties. Microbial barrier 2017-10-03 11:00 ZNQ No.2170/ 08/ 17
PTA dilatation balloon 8mm x 4cm, & 10mmx4cm 80-140cm delivery length 2017-10-03 11:00 ZNQ No.2151/ 08/ 17
Supply: Nicu premature pacifier(30-34 weeks) no flavour, it must provide a superb fit for growing preemies 30-34weeks gestation or smaller term babies during their hospital stay, it must be designed to accommodate cpap tubing, mechanical ventilation or tube feeding the pacifier must not manufactured with BPA, DEHP or natural rubber latex , it must be able to be sterilized BPA free made of medical grade silicone and made as one piece construction 2017-10-03 11:00 ZNQ No.2109/ 07/ 17
Supply: Pulmocath mucus extractor with funnel shaped adaptor at the proximal round of the end of the suction tube for simple and secure connection 2017-10-03 11:00 ZNQ No.2101/ 08/ 17
Supply: XL 1000 chest drainage kit not under water, no suction control 2017-10-03 11:00 ZNQ No.2008/ 07/ 17
Endo tracheal tube size 3cm soft and pliable blue ivory non cuffed latex free 2017-10-03 11:00 ZNQ No.2100/ 08/ 17
Norco rainbow- therapeutic putty, medium ref 454g 2017-10-03 11:00 ZNQ No.2027/ 07/ 17
Mobiderm pad, cubes 15mmx15mm for mobilization of subcutaneous tissue 2017-10-03 11:00 ZNQ No.2028/ 07/ 17

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Functionality and Tenders

In all competitive bids (tenders) you as the bidder will have to respond to Functionality. You will need to score a set minimum number of points, measured as a percentage, on Functionality of a competitive bid (tender) in order to advance to the next phase of evaluation in the tender process.

Usually Organs of State evaluate competitive bids (tenders) as follows:

  • The tender response is evaluated on Functionality where the bidder must score points out of a maximum of 100 points.
  • A threshold of between 65 to 75 out of 100 points... Read More
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