3 Basic Tips to Remember When Responding to a Tender | SA-Tenders.co.za
Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on www.how2tender.com

Title Closing Date Tender No.
Supply: Hardware items 2018-05-25 12:00 GG11801240
Supply of variable speed drives for Sea World at uShaka Marine World for 36 months 2018-06-15 12:00 UMW-176
Supply, delivery and offloading of clamp-on ultrasonic flowmeters 2018-06-08 12:00 WS.7087
Appointment of a Service Provider for the Maintenance of the Taiden System and Visual Audio Equipment for a period of Three (03) years. 2018-06-07 12:00 EDM/18/2017-18
Supply and Delivery of 1X Trailer. 2018-06-08 12:00 T42.17.18
Valuation of Investment Property as at 30 June 2018 2018-06-01 14:00 TN035/2018
Appointment of a service provider for: Repair and maintenance of the air-conditioning system for the offices of Ehlanzeni District Municipality and Disaster Management Centre. 2018-06-08 02:00 EDM/45/2017-18
Purchase of Walk Behind Double Drum Vibratory Roller with Trailer. 2018-06-08 12:00 T46/17/18
Suitable Electrical Contractors to Supply and Install Power Cable /Fittings for Town CCTV Camera’s. 2018-05-30 12:00 RFQ/408
Potable Water Monitoring and Analysis. 2018-06-08 12:00 T47/17/18
RFQ for leasing of 2 copiers (1 B/W and 1 color) for a period ending March 2020. 2018-06-14 11:00 RFQ002
Supply and delivery of trucks 2018-06-08 11:00 BV 710
Transport of Containerised Waste From Klapmuts and Franschhoek for a Contract Period Ending 30 June 202 2018-06-22 12:00 B/SM 93/18
Appointment of Service Provider for the Rehabilitation and Reconstruction of Merriman Street, George. 2018-06-25 12:00 T/ING/021/2018
Assessment of Agricultural Potential of Soils at Aerorand South 2018-05-25 12:00 Q20.05.18
Supply and delivery of backhoe loaders 2018-06-08 11:00 BV 711
Supply: Lighting & fixtures 2018-05-25 15:00 GJ11800980
Reflective (mirror) window tint for subcouncil 17 building in Athlone. 2018-06-01 12:00 SK11800305
Supply: Lighting & fixtures 2018-05-25 15:00 GJ11800981
Supply: Lighting & fixtures 2018-05-28 15:00 GJ11800982

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Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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