Issue Date: 
Tuesday, October 25, 2016

3 Basic Tips to Remember When Responding to a Tender

When responding to tenders, whether it is Public or Private Sector, it is vital that your business makes a good impression by following these tips:

Do Your Research

Basically, a tender is an invitation to bidders to submit their proposal for a specified business need. The contract will be awarded to the bidder who can meet the need most closely and provide the best value for money. However, it’s important to remember that price is only one factor. So, read all the documents relating to the tender, attend any briefing or information sessions that are offered and make sure you understand the scope of work. If there are any uncertainties, have them clarified as early as possible.

If you have the opportunity, also research the Public or Private Sector Entity’s history, background, operations and any details about previous tenders. Another way to get a head start over the competition is to network and build relationships with the key decision makers prior to the bidding process.

Address all the Scope of Work

Every bidder will be evaluated against the tender criteria or functionality, so it’s important that you address them clearly and concisely. Make sure you also provide supporting proof if available, such as profit figures and other key performance indicators from similar projects you have worked on. Be careful about going too far, though. Providing too much information could overwhelm your potential client and create a negative impression.

This is your chance to prove that you are experienced, reliable, and confident that you can deliver on what’s required. It’s also your opportunity to differentiate yourself from the competition.

Review, review, review

Before you submit your tender, review it to make sure it’s complete and doesn’t contain any errors. Ask someone, other than the original responder, to read over the entire document at least once to double-check everything. Also, check that it meets the required format and style.

Many organisations – such as government agencies – can be very stringent with their deadlines, therefore it’s important that your tender response is submitted to the right person, at the right location, before the specified closing time and date. Compiling a comprehensive tender requires a lot of effort, but the payoff can be substantial should you win.  It’s always a wise strategy to put as much care and attention into your tenders as you would any other area of the business because if your tender responses are the best they can be, the odds are you’ll win the business.

To learn more about this and many other tender conditions please attend one of the How-to-Tender workshops on

Title Closing Date Tender No.
Supply and deliver Water Meter Spares Connectors copper to copper cap & lining size 25mm 2018-03-23 11:00 SQ03181188
Supply and deliver Couplings Straight 40MM polypropylene for HDPE pipe,approved Heavy Duty only. 2018-03-23 11:00 SQ03181188
Supply and deliver one new bus with a seating capacity of between 8 and 10 seater to Majuba TVET College 2018-04-09 12:00 CO 17/03 C Rev 02
Supply and deliver Bursting Disc Bs&B Type Xn in 316 stainless steel 2018-03-23 11:00 SQ03181188
Supply and deliver STOCK BRICKS. 2018-03-23 11:00 SQ03181188
Provision of Multi-Functional Office Machines for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1870/2018
Provision of Hygiene Services for a contract period ending 30 June 2021. 2018-04-26 12:00 SC 1871/2018
Completion of Qumbu Town Hall and Municupal Offices. 2018-05-02 12:00 CQTHMO-EQ-MLM 2017/18
Service provider to repair high mastlights in ward 07 and 08. 2018-04-03 12:00 RFQ / 381
Supply and delivery of layers, cages and feeding trays. 2018-04-04 12:00 RFQ / 383
Supply and delivery of protective wear for Councillors. 2018-04-04 12:00 RFQ / 384
The Zululand District Municipality hereby invites all suitable qualified service providers to assist the Municipality with the provision of advertising support services for a period of at least three (3) years. 2018-04-30 12:00 ZDM 062/2017
Professional services providers for the provision of traveling agent services for at least a period of one year with an option to extend for further two years (expression of interest/methodology proposals). 2018-04-23 12:00 ZDM049/2018
Tenders are invited for the RENTAL & REFILL of OXYGEN & ACCETYLENE cylinders. 2018-03-28 11:00 GQ03181709
Appointment of a service provider to manufacture, supply, deliver and install furniture to the Motheo Artisanal Development Academy. 2018-04-19 11:00 Proc TS24
Refurbishment of Sivebeek Kopano Residence (UJ Student RES). 2018-04-09 16:00 TUJ 07/2018
Re-advertisement: Request for Proposal (RFP) for the provision and implementation of a treasury cash management system 2018-04-13 15:15 No reference number
Appointment of a professional service provider for the provision of technical and strategic support to the National Treasury before and during the parliamentary processes to finalise the Municipal Fiscal Powers and functions amendment bill, 2018. 2018-04-13 11:00 RFP061 /2018
Security services Ntabankulu Sites. 2018-04-05 12:00 ANDM/CPS/78/15/02/18
Proposals for Supply and Delivery of Mayoral Vehicle by Trade-In of Existing Vehicle. 2018-04-06 12:00 01/2017/18


Tender adjudication process

The SBD/WCBD6.1 document must form part of all bids invited.  It contains general information and serves as a claim form for preference points for Broad -Based Black Economic Empowerment (B -BBEE) Status Level of Contribution, and explains how tenders or bids are decided.

The document says:

  • The bidder obtaining the highest number of points will be awarded the contract.
  • Preference points shall be calculated after prices have been brought to a comparative basis.
  • Points scored will be rounded off to two decimal places... Read More
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