Issue Date: 
Thursday, January 31, 2019

10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal important and that is applicable to Public as well as Private Sector Tenders.

Top ten tips:

  1. Attend the briefing sessions. The briefing sessions are the place where you find out the what, why and how of responding to a Tender. You can also check out your competition at the briefing session.
  2. Read the tender document carefully and thoroughly. Each tender document is different. Make sure you read every last word so that you respond correctly the specific tender.
  3. Be on time! Ensure that you deliver your tender response on time. If you are late with your tender response you are going to be disqualified.
  4.  Use an index in your tender response. The Evaluation Committee members do not want to page around struggling to find specific information in your tender response.
  5. All prices should normally include VAT at 15%.
  6. Complete all the documents, especially those in the Public Sector Tenders. If you fail to complete all the Standard Bidding Documents your tender can be disqualified.
  7. Initial each and every page of the tender document that you have received from the Organ of State or the Private Company. By initialling each page you indicate that you have read its contents and that you are familiar with the contents of each page.
  8. Ensure that you attach all the necessary compulsory documents. Your tender response maybe disqualified if you forget to attach a tax clearance certificate or the ID’s of the company directors and so on.
  9. Keep your compulsory documents such as your tax clearance, B-BBEE and municipal accounts up to date. Old documentation will not work and your tender response will be disqualified.
  10. Keep your tender response need and tidy. Bind the whole document into one if it is at all possible – this way you know that the Evaluation Committee will not misplace part of your tender response.

I hope that these 10 tips on the tender process and your response to it will help you to land that big tender that will take your business to the next level.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth and Cape Town. Book and pay online at www.howtotender.co.za. Please contact Estelle at Estelle@howtotender.co.za should you require more information.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Midlands Region: Department Of Basic Education: Uthukela District ( Estcourt) Inkosi Mjwayeli Primary School; Mhubheni Primary School: Water And Sanitation: New Ablution Facilities: Cluster 3E 2019-10-22 11:00 ZNTL 02887 W
Cleaning of illegal dumping for period of 36 month within the jurisdiction of Lepelle Nkumpi Municipality - Re advert 2019-10-14 11:00 LNM064/2018/19
Midlands Region: Department Of Basic Education: Umzinyathi District ( Nquthu) Shiyane High School: Water And Sanitation: New Ablution Facilities 2019-10-22 11:00 ZNTL 03031 W
Midlands Region: Department Of Basic Education: Umzinyathi District (Dundee) Emakhabeleni Primary School: Water And Sanitation: New Ablution Facilities 2019-10-22 11:00 ZNTL 03036 W
Midlands Region: Department Of Basic Education: Uthukela District Hursely Primary School; Weleni Primary School: Water and Sanitation: New Ablution Facilities 2019-10-22 11:00 ZNTL 03109 W
Structural Repair Works: Maclear Court 2019-10-17 11:00 MTH39/ 2019
Appointment of a service provider to replace the waterproofing membrane on the concrete section of the roof for the South African Nursing Council 2019-10-18 11:30 SCM 13/2019 SANC
Appointment of a service provider to conduct a condition assessment of fire detection and sprinkler systems at the South African Nursing Council 2019-10-21 11:30 SCM 14/2019/SANC
Appointment of a service provider to supply and install sixteen (16) fire doors at the South African Nursing Council 2019-10-18 11:30 SCM 12/2019/SANC
Request for Expressions of Interest: Consultancy Services to conduct study “formulate a common methodology for member states for measuring the economic impact of tourism with a view to informing policy 2019-10-04 15:00 AUC/IED/C/017
Service provider for licensing of municipal borrow pits - Re advert 2019-10-01 11:00 LNM068/2018/19
Supply and delivery of stationery for period of 12 months (on as when required) - Re advert 2019-09-30 11:00 LNM015/2019/20
Development of recreational facility Seruleng 2019-10-18 11:00 LNM011/2019/20
Development of Guide on Integrated Reporting 2019-09-27 17:00 RFQ 015/2019
Appointment of a service provider at the DBSA for the development of the SADC Regional Gas Master Plan – Phase One 2019-10-08 11:00 RFP115/2019
Exhibition Stand Building Services on a Panel Basis for three years (2019-2021) 2019-10-08 11:00 RFP189/2019
Appointment of a service provider to do the replacement of Console Air Conditioning unit 2019-10-14 11:00 RFP 192 /2019
Appointment of a service provider to Supply and deliver New Kitchen Equipment 2019-10-14 11:00 RFP 191 / 2019
Appointment of service provider to provide corporate balance scorecard & corporate strategy training 2019-09-30 11:00 RFP194/2019
Supply and Delivery of Diesel Powered LDV Vehicles 2019-10-22 12:00 WDM 18/2019

Pages

Must my business be registered in order to tender?

By Werner van Rooyen

www.howtotender.co.za

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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