Issue Date: 
Thursday, January 31, 2019

10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal important and that is applicable to Public as well as Private Sector Tenders.

Top ten tips:

  1. Attend the briefing sessions. The briefing sessions are the place where you find out the what, why and how of responding to a Tender. You can also check out your competition at the briefing session.
  2. Read the tender document carefully and thoroughly. Each tender document is different. Make sure you read every last word so that you respond correctly the specific tender.
  3. Be on time! Ensure that you deliver your tender response on time. If you are late with your tender response you are going to be disqualified.
  4.  Use an index in your tender response. The Evaluation Committee members do not want to page around struggling to find specific information in your tender response.
  5. All prices should normally include VAT at 15%.
  6. Complete all the documents, especially those in the Public Sector Tenders. If you fail to complete all the Standard Bidding Documents your tender can be disqualified.
  7. Initial each and every page of the tender document that you have received from the Organ of State or the Private Company. By initialling each page you indicate that you have read its contents and that you are familiar with the contents of each page.
  8. Ensure that you attach all the necessary compulsory documents. Your tender response maybe disqualified if you forget to attach a tax clearance certificate or the ID’s of the company directors and so on.
  9. Keep your compulsory documents such as your tax clearance, B-BBEE and municipal accounts up to date. Old documentation will not work and your tender response will be disqualified.
  10. Keep your tender response need and tidy. Bind the whole document into one if it is at all possible – this way you know that the Evaluation Committee will not misplace part of your tender response.

I hope that these 10 tips on the tender process and your response to it will help you to land that big tender that will take your business to the next level.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth and Cape Town. Book and pay online at Please contact Estelle at should you require more information.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Appointment of a Contractor for the Refurbishment and Upgrade of Emondlo Wastewater Treatment Works in the Abaqulusi Local Municipality In KwaZulu Natal Province 2019-10-15 11:00 MISA/ ALM/ EWT/ 013/ 2019
Supply and delivery of warrior tents and ablution unit 2019-10-22 11:00 7MAINT/ B/ 05/ 2019
Appointment of a Service Provider to Provide Suitable Office Accommodation, Space Planning and Refurbishment for Sefa Western Cape for Period of Three (3) years with an Option to Renew. 2019-10-11 11:00 sefa: 41/ WC/ 2019
Provision of Office Rental Space for Seda’s Thabo Mofutsanyana Branch Office in Bethlehem - Free State, for a period of three (3) and five (5) years 2019-10-21 12:00 RFP/ T 06- 2019/ 20
The Road Accident Fund hereby invites suitably qualified service provider to provide Leasing of Office Space for Durban Regional Office for a period of Nine (9) years and Eleven (11) months. 2019-10-22 11:00 RAF/ 2019/ 00023
National Film and Video Foundation (NFVF) invites tenders for the contractor to carry out the refurbishment of Eastern Cape Film Hub at Eastern Cape Local Content Hub, 33 Church Street, Quigney, East London. 2019-10-11 11:00 RFT 08 2019- 2020
Supply and delivery of dog kennels 2019-10-17 11:00 7 MAINT/ B/ 02/ 2019
Supply and delivery of multi sport gym equipment for physical training and recreation. 2019-10-15 11:00 7MAINT/ B/ 03/ 2019
Various Projects: Theunissen & Wepener: Magistrates Offices: Construction of Facilities for People with Disabilities 2019-10-15 11:00 BL19/ 035
Request for Proposal for the Provision of Office Premises to the Insurance Sector Education and Training Authority (INSETA) 2019-11-12 11:00 Proj/ 2019/ 03
Supply and delivery of coal to St Albans management area for a period of 24 months 2019-10-11 11:00 STALB 3/ 2019
Interior construction and renovation of office space 2019-11-12 11:00 FSCA2019/ 20- T012
Appointment of a panel of accredited catering suppliers to render catering services for MISA for a period of 36 months. 2019-10-14 11:00 MISA/ CS/ CS/ 011/ 2019
Chatsworth: Chatsworth Primary School: Construction Of New Replacement School. 2019-10-22 11:00 S040/ 19
Mossel Bay: Dagamaskop, SAPS, Replacement of Boundry Wall on Eight Houses, 13 Hougaardt Street 2019-10-11 11:00 CPT 1006/ 19
Dept of Justice: Group 2: Colenso Magistrate Court, Ezakheni Magistrate Court, Nkanyezi Magistrate Court, Ladysmith Magistrate Court and Escourt Magistrate Court: Facilities for Persons with Disabilities 2019-10-16 11:00 DBN779/ 2019
Supply, installation and leasing of photocopy machines for period of 36 months - Re advert 2019-10-17 11:00 LNM013/2018/19
Midlands Region: Department Of Basic Education: Uthukela District ( Estcourt) Mathamo Primary School: Water And Sanitation: New Ablution Facilities 2019-10-22 09:30 ZNTL 03218 W
Supply and delivery of protective clothing period of 24 months (on as when required basis) - Re advert 2019-10-15 11:00 LNM014/2019/20
ZNTL 02987 W : Midlands Region: Department Of Basic Education: Umzinyathi District ( Msinga) Gangenyana Primary School; Madudula Primary School: Water And Sanitation: New Ablution Facilities: Cluster 4E 2019-10-22 11:00 ZNTL 02987 W


Must my business be registered in order to tender?

By Werner van Rooyen

31 January 2019

Once, a very anxious business owner phoned me and asked if I can supply him with a CK number. I was amused by this and first asked why he asked me for such a number and secondly for what did he need a CK number for? He said that because of my Tender Manual that he bought, he thought that maybe I can help him with a CK number. Also, at the briefing session of the tender that he was responding to, the person in... Read More

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