Issue Date: 
Thursday, January 31, 2019

10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal important and that is applicable to Public as well as Private Sector Tenders.

Top ten tips:

  1. Attend the briefing sessions. The briefing sessions are the place where you find out the what, why and how of responding to a Tender. You can also check out your competition at the briefing session.
  2. Read the tender document carefully and thoroughly. Each tender document is different. Make sure you read every last word so that you respond correctly the specific tender.
  3. Be on time! Ensure that you deliver your tender response on time. If you are late with your tender response you are going to be disqualified.
  4.  Use an index in your tender response. The Evaluation Committee members do not want to page around struggling to find specific information in your tender response.
  5. All prices should normally include VAT at 15%.
  6. Complete all the documents, especially those in the Public Sector Tenders. If you fail to complete all the Standard Bidding Documents your tender can be disqualified.
  7. Initial each and every page of the tender document that you have received from the Organ of State or the Private Company. By initialling each page you indicate that you have read its contents and that you are familiar with the contents of each page.
  8. Ensure that you attach all the necessary compulsory documents. Your tender response maybe disqualified if you forget to attach a tax clearance certificate or the ID’s of the company directors and so on.
  9. Keep your compulsory documents such as your tax clearance, B-BBEE and municipal accounts up to date. Old documentation will not work and your tender response will be disqualified.
  10. Keep your tender response need and tidy. Bind the whole document into one if it is at all possible – this way you know that the Evaluation Committee will not misplace part of your tender response.

I hope that these 10 tips on the tender process and your response to it will help you to land that big tender that will take your business to the next level.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth and Cape Town. Book and pay online at www.howtotender.co.za. Please contact Estelle at Estelle@howtotender.co.za should you require more information.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Title Closing Date Tender No.
Provision of Cleaning And Hygiene Services at Sanas for a period of three (3) years 2019-10-14 11:00 SANAS/ CLEANING/ 2019/ 02
Request for proposals: appointment of a suitable service provider for rental, supply, deliver and maintenance including warranty of rugged tablets for a period of three (3) years. 2019-10-11 11:00 NHBRC 18/ 2019
Appointment of a Service Provider to Render Standard Cleaning and Hygiene Services for the Department of Rural Development of Rural Development and Land Reform: Provincial Shared Services Centre: Northern Cape for Period of Twenty Four(24) Months. 2019-10-04 11:00 5/ 2/ 2/ 1 NC RDLR- 0003(2019/ 2020)
Checkpoint Firewall Maintenance Renewal 2019-10-11 11:00 10421280
The Road Accident Fund (RAF) requires cleaning services RAF East London Regional Office and Port Elizabeth Customer Service Centre (CSC) for a period of five (5) years. 2019-10-21 11:00 RAF/ 2019/ 00022
Pretoria: Rendering of Cleaning Services at Cullinan Magistrate Court for period of 24 months 2019-10-22 11:00 PT19/ 017
Reflective marking and demarking of South African Police Service vehicles for a period of two (2) years, nationally 2019-10-21 11:00 19/ 1/ 9/ 1/ 24TV(19)
Supply and delivery of automotive parts and tools to the South African Police Service for a period of three (3) years at SAPS garages nationally 2019-10-21 11:00 19/ 1/ 9/ 1/ 27TV(19)
Appointment of a service provider for supply and delivery of hotel soap to Kruger National Park for a period of five (3) years 2019-10-11 11:00 KNP- 005- 19
Bid Primary Compliance Verification Review Services 2019-10-11 11:00 IEC/ PRC- 01/ 2019
Justice: Scottsburgh Magistrate Court: 36 Months Cleaning and Hygiene Services 2019-10-23 11:00 DBN167/ 2019
The appointment of a service provider to supply, deliver and install an office container for the Ebenhaeser Farmer Production Support Unit (FPSU) in the Matzikama Local Municipality, West Coast District in the Western Cape Province. 2019-10-11 11:00 SSC WC Q11 (2019/ 2020) DRDLR
To Porcure Repairing Rigid Endoscopes at Clinical Engineering Department At Groote Schuur Hospital for a three (3) year period (Optional to Extend for an Additiona Two (2) Years Subject to The Contractors Performance) 2019-11-01 11:00 GSH: PT104/ 2019
Rendering of Halfway House Services : Period 24 Months: Correctional Services: St Albans Management Area 2019-10-11 11:00 STALB 2/ 2019
Pretoria: Department of Home Affairs: Installation of a monitoring system for 4 UPS: New Co-operation building (BVR) 2019-10-22 11:00 PT19/ 020
George : CBD : New Lease Office Accommodation SASSA: Eden Karoo District office : 454.55m2,10 Undercover & Secured parking bays - for a 3 year lease period - Category - B & D 2019-10-11 11:00 CPTL72 / 19
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route 10 Section 5 to 8 from Kopieskraal (km 31.322) to Omdraai Vlei (km 61.641) 2019-10-23 14:00 N.010- 058- 2019/ 1
George : New Lease Office Accommodation For Rural Development & Land Reform : Eden & Karoo Regional office : 1 679.78m2, 8 Undercover & Secured for GG & SMS vehicles, 2 p/bays for persons with disabilities, 20 safe parking for private vehicles of staff members, 6 safe parking for visitors & Departmental customers - for a 5 year lease period - Category - B & D 2019-10-11 11:00 CPTL71 / 19
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the Routine Road Maintenance of National Route 8 Section 6 from Groblershoop (km 0.000) to Rooisand (km 8.178) and National Route 10 Sections 8 to 11 from Omdraai (km 61.641) to Boegoeberg (km 59.439) 2019-10-18 14:00 X.005- 029- 2019/ 1
George : New Lease Office Accommodation for SAPS FCS Unit : 540.60m2, 13 Undercover & Secured Parking Bays for a 5 year lease period - Category - B & D 2019-10-11 11:00 CPTL73 / 19

Pages

10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal... Read More

Free Keyword search

Search all tender notices for FREE!

No subscription or registration required!

You can also search by the reference of the the tender.

Advanced search

Search by Issuer, Region or Sector, individually, or using any combination of the three.