Issue Date: 
Thursday, January 31, 2019

10 things to remember when you tender

By Werner van Rooyen

31 January 2019

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a Tender and there are some less important things to remember when responding to a Tender.

Here are ten of the important things to remember when responding to a Tender. Please remember that all ten of these items mention here are equal important and that is applicable to Public as well as Private Sector Tenders.

Top ten tips:

  1. Attend the briefing sessions. The briefing sessions are the place where you find out the what, why and how of responding to a Tender. You can also check out your competition at the briefing session.
  2. Read the tender document carefully and thoroughly. Each tender document is different. Make sure you read every last word so that you respond correctly the specific tender.
  3. Be on time! Ensure that you deliver your tender response on time. If you are late with your tender response you are going to be disqualified.
  4.  Use an index in your tender response. The Evaluation Committee members do not want to page around struggling to find specific information in your tender response.
  5. All prices should normally include VAT at 15%.
  6. Complete all the documents, especially those in the Public Sector Tenders. If you fail to complete all the Standard Bidding Documents your tender can be disqualified.
  7. Initial each and every page of the tender document that you have received from the Organ of State or the Private Company. By initialling each page you indicate that you have read its contents and that you are familiar with the contents of each page.
  8. Ensure that you attach all the necessary compulsory documents. Your tender response maybe disqualified if you forget to attach a tax clearance certificate or the ID’s of the company directors and so on.
  9. Keep your compulsory documents such as your tax clearance, B-BBEE and municipal accounts up to date. Old documentation will not work and your tender response will be disqualified.
  10. Keep your tender response need and tidy. Bind the whole document into one if it is at all possible – this way you know that the Evaluation Committee will not misplace part of your tender response.

I hope that these 10 tips on the tender process and your response to it will help you to land that big tender that will take your business to the next level.

To learn more about this and many other tender conditions attend our “Become a Tender Expert” 2-Day workshops presented in Johannesburg, Pretoria, Durban, Port Elizabeth and Cape Town. Book and pay online at www.howtotender.co.za. Please contact Estelle at Estelle@howtotender.co.za should you require more information.

This article was written by Werner van Rooyen, Director of HowToTender (Pty) Ltd which specializes in tender consulting and tender training.

Title Closing Date Tender No.
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of consulting engineering services for the new ring road on National Route N2 Section 17 around Butterworth 2019-11-08 14:00 SANRAL N.002- 170- 2020/ 1F
Invitation for bids to evaluate the implementation of the finance linked individual subsidy programme ( FLISP ) 2019-11-15 11:00 HS 01/ 2019/ 2020
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Reseal Of N2 Section 16 From Mooiplaas (Km 49.9) To Komga T-Junction (Km 70.2). 2019-11-01 14:00 SANRAL N.002- 160- 2018/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Upgrade on National Route R75 Section 2 from Uitenhage (km 5.0) to Kirkwood (km 31.0) 2019-11-01 14:00 SANRAL R.075- 020- 2017/ 1F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of Consulting Engineering Services for the Upgrade On National Route R410 Section 1 (Km 0,0 to Km 37,74) to Section 2 (Km 0,0 to Km 3,0) From The R392/R410 T-Junction To Lady Frere. 2019-11-01 14:00 SANRAL R.410- 012- 2018/ 9F
The South African National Roads Agency SOC Limited (SANRAL) invites tenders for the provision of consulting engineering services for the new ring road on National Route N2 Section 17 and 18 around Dutywa 2019-11-08 14:00 SANRAL N.002- 178- 2020/ 1F
Provision of specialised psychiatric security services at Fort England Hospital, Grahamstown in the Eastern Cape for period of thirty six months (36) 2019-11-15 11:00 SCMU3- 19/ 20- 0267- FEH
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for the construction and rehabilitation of roads situated in the Bhanganek section of the iSimangaliso Wetland Park, Kwa-Zulu Natal 2019-11-11 16:00 RFP NUMBER: 13/ 2019
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified construction service providers to bid for the construction and refurbishment services of iSimangaliso Dredger Harbour Offices, in the St Lucia section of the Park 2019-11-11 16:00 RFP NUMBER: 10/ 2019
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for the construction and rehabilitation of roads and Parking area in the Sodwana Bay section of the iSimangaliso Wetland Park, Kwa-Zulu Natal. 2019-11-11 16:00 RFP NUMBER: 17/ 2019
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for the construction and rehabilitation of roads situated in the Mabibi section of the iSimangaliso Wetland Park, Kwa-Zulu Natal 2019-11-11 16:00 RFP NUMBER: 11/ 2019
Supply and deliver physical science kits for 60 MST schools to address the grades 10-12 curriculum & assessment policy statement 2019-11-08 11:00 BWCED 2543/ 19
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for the construction and rehabilitation of roads situated in the Kosi Bay section of the iSimangaliso Wetland Park, Kwa-Zulu Natal. 2019-11-11 16:00 RFP NUMBER: 12/ 2019
iSimangaliso Wetland Park Authority, a schedule 3A public entity invites suitably qualified service providers to bid for construction and rehabilitation of roads situated in the Maphelane section of the iSimangaliso Wetland Park, Kwa-Zulu Natal. 2019-11-11 16:00 RFP NUMBER: 15/ 2019
The Province of KwaZulu-Natal, Department of Transport, invites tenders from Established Contractors, experienced in bridge construction, for The Completion of Nkunzi Bridge No. 175 on D2404 in the Ladysmith Area. 2019-11-07 11:00 ZNT 0008/ 19T
Renovation at East London National Health Laboratory Service (NHLS) Labs 2019-10-28 11:00 RFB087/ 19/ 20
Supply, pack and deliver 32 natural science and technology (NST) kits (1 kit of 127 items) and 25 NST kits (1 kit of 6 items) addressing grades 4 to 7 across the eight (8) WCED districts. 2019-11-08 11:00 B/ WCED 2537/ 19
iSimangaliso Wetland Park Authority, a Schedule 3A Public Entity invites suitably qualified construction service providers to bid for the Structural Refurbishment and Development of a resort at Charters Creeks, in the iSimangaliso Wetland Park, Kwa-Zulu Natal. 2019-11-11 16:00 RFP NUMBER: 18/ 2019
iSimangaliso Wetland Park Authority, a Schedule 3A Public Entity invites suitably qualified construction service providers to bid for the construction and refurbishment services of iSimangaliso Dredger Harbour Offices, in the St Lucia section of the Park. 2019-11-11 16:00 RFP NUMBER: 10/ 2019
FS194 - Maluti a Phofung Local Office Accommodation 2019-11-01 11:00 IEC/ FS- 02/ 2019

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8 things you must know about Joint Ventures

By Werner van Rooyen

31 January 2019

One of the most popular types of business arrangements that are being used by South Africans, in the Tender environment, is Joint Ventures.

There are eight things that you must know about Joint Ventures:

  1. Definition

A Joint Venture is a strategic cooperation where two or... Read More

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