Issue Date: 
Monday, September 29, 2014

10 things to remember when you tender

By Werner van Rooyen

29 September 2014

There are many things that you as a small business owner must remember when you respond to a tender and sometimes responding to a tender can be overwhelming. Experience has taught me that there are some important things to remember when responding to a tender and there are some less important things to remember when responding to a tender.

Here are ten of the most important things to remember when responding to a tender. All ten of these items are of equal importance and are applicable to public as well as private sector tenders.

Top ten tips:

  1. Attend the briefing sessions. The briefing sessions are the place where you find out the what, why and how of responding to a tender. You can also check out your competition at the briefing session.
  2. Read the tender document carefully and thoroughly. Each tender document is different. Make sure you read every last word so that you respond correctly the specific tender.
  3. Be on time! Ensure that you deliver your tender response on time. If you are late with your tender response you are going to be disqualified.
  4. Use an index in your tender response. The Evaluation Committee members do not want to page around struggling to find specific information in your tender response.
  5. All prices should normally include VAT at 14%.
  6. Complete all the documents, especially those in the public sector tenders. If you fail to complete all the Standard Bidding Documents your tender can be disqualified.
  7. Initial each and every page of the tender document that you have received from the organ of state or the private company. By initialling each page you indicate that you have read its contents and that you are familiar with the contents of each page.
  8. Ensure that you attach all the necessary compulsory documents. Your tender response maybe disqualified if you forget to attach a tax clearance certificate or the ID`s of the company directors and so on. In our tender manual there is a tick list that helps you remember all the compulsory documents.
  9. Keep your compulsory documents such as your tax clearance and B-BBEE certificates and municipal accounts up to date. Old documentation will not work and your tender response will be disqualified.
  10. Keep your tender response need and tidy. Bind the whole document into one if it is at all possible - this way you know that the Evaluation Committee will not misplace part of your tender response.

I hope that these ten tips on the tender process and your response to it will help you to land that big tender that will take your business to the next level.

Visit our website www.how2tender.com for more information on the tender process or invest in our tender manual that is available as an eBook.

Until next time.

Title Closing Date Tender No.
Construction of Xurana Water Supply. 2018-10-05 12:00 ORTDM SCMU 11-18/19
Tenders are invited for the Waterproofing of Guttering of Office and Veranda Section of Roof of office area 2018-09-20 11:00 CSQ09181435
Appointment of a professional consulting engineer for the planning, design and project management: Upgrading of the eastern bulk outfall sewer line. 2018-10-05 14:00 TN033/2018
Tenders are invited to Supply an Tyre Repair/Break Down Service Equipment 2018-09-28 11:00 CSQ09181431
Tenders are invited to Clean, Cut all Grass. Trim Trees and Remove all Rubble in Diaz Road Depot at the Bottom Camp Area 2018-09-28 11:00 CSQ09181431
Printing Dannhauser Municipality newsletter 2018-09-26 12:00 RFQ / 460
Supply of Information Technology Hardware and Peripherals. 2018-10-05 11:00 SAMRC/ITHP-ITSD/2018/10
Tenders are invited for training per delegate for ( Renewal of Hydraulic platform truck Operation Certficate) per Delegate 2018-09-27 11:00 CSQ09181415
Short Term Insurance Broking. 2018-10-08 11:00 REF: NWPB/RFT/NWPBINS/003/2018
Tenders are invited for training per delegate. ( Hydraulic platform operation certificate) 2018-09-27 11:00 CSQ09181415
Tenders are invited for ( Renewal of Expired Crane Truck Operation certificate) per Delegate 2018-09-27 11:00 CSQ09181415
Tenders are invited for Training per Delegate (Crane truck Operation certficate) 2018-09-27 11:00 CSQ09181415
Provision of build environment professional services for The Independent Development Trust (IDT). 2018-10-08 12:00 IDT-MP/DOE/7SCHOOLS/2018
Supply and deliver display case with 30mm wood base 700x150x800mm. 2018-09-20 11:00 GQ09181938
Supply and deliver 400x400x100mm 6mm clear perspex box. 2018-09-20 11:00 GQ09181938
Supply and deliver 500x400x300mm 6mm clear perspex 2018-09-20 11:00 GQ09181938
Provision of Travel Management Services to Overberg Water for a period of 36 Months. 2018-10-08 12:00 RFQ OW-440/2018/19
Supply and deliver 600x400x300mm 6mm clear perspex box. 2018-09-20 11:00 GQ09181938
Supply and deliver 700x400x300mm 6mm clear perspex box. 2018-09-20 11:00 GQ09181938
Supply and deliver 800x400x300mm 6mm clear perspex box. 2018-09-20 11:00 GQ09181938

Pages

Advantages and disadvantages of Consortiums

Consortiums are often considered as entities to use when responding to tenders in South Africa. The question that arises is whether to use a Consortium or a Joint Venture when responding to a tender. To help you with this we have compiled a list of advantages and disadvantages for both Consortiums as well as Joint Ventures. In this article we list the advantages and disadvantages of Consortiums. Look out for the same article on Joint Ventures.

Consortiums Advantages:

  • Easy to establish as there are no formal procedures... Read More
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