Extended Title: 
Construction of the civil works, Phase 2A Upgrading of the sports field on Erf Re/214, White Location, Knysna

Tender Summary
Knysna Municipality
Tender reference: 
T 15/2018/19
Civil engineering
Civil Projects
Closing Date: 
Wednesday, September 5, 2018 - 12:00
Issue Date: 
Tuesday, August 7, 2018 - 14:45
Western Cape
Meeting Compulsary: 
Meeting Date: 
Tuesday, August 14, 2018 - 14:00

Tender Description

Construction of the civil works, Phase 2A Upgrading of the sports field on Erf Re/214, White Location, Knysna

Tender number: T 15/2018/19

Closing date and time: Wednesday, 05 September 2018 at 12:00

Compulsory briefing: Tuesday, 14 August 2018 at 14h00

Knysna Municipality hereby invites tenders for Construction of the Civil Works, Phase 2A upgrading of the sports field on erf RE/214, White Location.

Tender documents will be made available at the site meeting. Bidders are required to pre-order tender documents with Lu-Anne Venter at Tel: 044 884 1138, e-mail: lventer@eceng.co.za

A receipt for a non-refundable deposit of R 453.00 payable by cheque made out in favour of Knysna Municipality is required on collection of the tender documents.

Technical enquiries relating to the tender documents may be addressed to: Mr Johan Schrade, Tel No. 044 884 1138, email: jschrade@eceng.co.za

A compulsory clarification meeting will be held on Tuesday, 14 August 2018 at 14h00 at Technical Services Boardroom (1st Floor), Old Main Rd Building, 5 Church Street, Knysna.

No person/s will be allowed to join the clarification meeting, or to submit a bid, if such a person/s are more than fifteen (15) minutes late.

The closing time for submission of bids is 12h00 on Wednesday, 05 September 2018. Bids must be sealed in an envelope clearly marked with the bid number and title given above and placed in the bid box at the Supply Chain Management Unit, Finance Building, Queen Street, Knysna, on or before the mentioned time and latest date. Telephonic, facsimile, e-mail and late bids will not be accepted. Bids must remain valid for a period of ninety (90) days after the closing date of the bid. Notwithstanding the period for validity of bids as set out in the bid documents, bids shall be deemed to remain valid until formal acceptance by the Knysna Municipality of an offer at any time after the expiry of the original validity period, unless the Knysna Municipality is notified in writing of anything to the contrary (including any further conditions) by the bidder.

Bids will be opened on the same day at the Supply Chain Management Section at 12h05. Late or unmarked bids will not be considered.

Bidders are required to submit an original of their tender document together with a copy of their tender document. (The original tender document must be clearly marked “Original” and the copy of the tender document must be clearly marked “Copy”).

Bids may only be submitted on the bid documentation that is issued. Bidders will be issued with two sets of documents.

20% portion of the works is to be reserved for local Exempted Micro Enterprises (local defined as having offices in / operating from the greater Knysna Municipal area). The Main Contractor will be required to provide the necessary supervisory and support staff to mentor, supervise and assist the Exempted Micro Enterprises. This work will be sub-contracted to the Exempted Micro Enterprise by the Main Contractor, who takes full responsibility as defined in the Conditions of Contract.

The evaluation of this bid will be subjected to functionality scoring. Tenderers must achieve a minimum functionality score of 70 out of 100 points for functionality in order to be evaluated further. The functionality criteria and weighting is set out in the tender document.

Bids will be evaluated according to the 80/20 preference points system. The bids are subject to the Council Supply Chain Management Policy, Preferential Procurement Policy Framework Act, 2000, and the Preferential Procurement Regulations 2017.

The Municipality reserves the right to withdraw any invitation to bid and/or re-advertise or to reject any bid or to accept a part of it. The Municipality does not bind itself to accept the lowest bid or to award a contract to the Bidder scoring the highest number of points.


Further requirements for sealing, addressing, delivery, opening and assessment of bids are stated in the Tender Document.

It is estimated that tenderers must have a CIDB contractor designation of 6 CE or higher.

see: http://www.knysna.gov.za/wp-content/uploads/2012/12/T-15-of-2018.19-Adve...

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7 Disadvantages of Competitive Bidding

The bidding process can be very tedious sometimes. Here are some of the disadvantages of the bidding process.

1.    Leading suppliers may not tender

In Australia, for example, government procurement guidelines only allow suppliers who actually tender to be considered for a procurement decision. If the leading supplier or suppliers do not tender, the purchaser can only consider bids from suppliers who do tender. If leading suppliers are not considered, the purchaser may end up buying inferior product or service... Read More

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